Jobs

JOB TITLE:           Project Coordinator                                           HOURS:                 Full Time (40 hours)

SALARY:                £24,000 to £28,000                                          LOCATION:           Birmingham

REPORTING TO:   Operational Manager

The Role

GRT are looking for an experienced, passionate and delivery focused Project Coordinator to join our team in Birmingham. You will join us on a full-time basis as part of an initial one-year fixed term contract with a view to progressing into a permanent role. GRT’s aim is to eradicate poverty by providing humanitarian aid, relief and providing sustainable programmes to the needy across the globe. GRT works in many countries including Yemen, Syria, Turkey, Burundi, Pakistan and Bangladesh; therefore remote management skills are necessary. The successful candidate will need to work closely with the UK Operational Manager to effectively monitor Field Offices to ensure delivery and implementation of projects. This is in line with the GRT programme strategy. The candidate must have at least two years experience working within the charity sector.

Abilities:

• Improve and enhance operational processes, procedures and all supporting documents
• Translate strategic direction into plans and objectives
• Communicate effectively to varied audiences
• Able to work effectively in a multi-cultural environment
• Sets high standards for quality of work and consistently achieves project goals
• To challenge and debate issues of importance to the organisation
• To implement a good level of working in a diverse environment
• To show commitment to social justice and the mission of GRT as an organisation
• To demonstrate commitment to high professional ethical standards in a diverse workplace

Main Duties/Responsibilities:

• Programme management from rapid assessment to post-delivery and project planning
• Provide direct line management of the Field Managers or Officers
• Work with the Finance Department and Sector Managers to ensure all grants, awards and internally funded programs are implemented according to GRT’s guidelines and procedures
• Ensure programs are in compliance with humanitarian standards, donor regulations as well as local legal and cultural requirements. (e.g. Sphere, INEE, CHS, …etc)
• Improve the systematisation and standardisation of grants management in accordance with the country level strategy.
• Identify, design and document donor specific strategies including the identification of potential funding streams and program opportunities with government and donor agencies through sub agreements, grants and awards.
• Identification, documentation and phased implementation of best practice for sector specific and general program management.
• In collaboration with the Compliance Officer, ensure the identification, documentation and phased implementation of Monitoring and Evaluation systems.
• Work with the HR department and sector managers to ensure staff capacity is sufficient to implement the country level strategy.
• Monitor humanitarian crisis in respective countries of operation, performing field assessments when necessary and advising the Operational Manager of response options.
• Ensure the relationship with clusters and other coordination bodies are strong and the profile of GRT in such forums is positive and influential.
• Act as Officer in Charge in the absence of the Field Managers as required.
• Ensuring the full implementation of the project from initiation to delivery to closing
• Improve the operational team, processes and policies in support of Organisation’s mission — specifically, support better management reporting, information flow and management, business process and organizational planning.
• Play a significant role in long-term planning, including initiatives geared toward operational excellence.
• Perform periodic summary / full reports to Operational Manager
• Development of projects, programs budgets and tracking invoicing to funding sources, including calculation of completed units of service or projects in coordination with financial department “Grants”.
• Conducting regular meetings with Donors, PMs, Country Directors around fiscal planning.

Personal Specification

• Degree in any discipline.
• Two years of experience in project management or humanitarian emergency response sector.
• Excellent numerical, analytical and strategic skills
• Ability to operate flexibly and manage a varied and high workload with conflicting priorities
• Proficient in Microsoft Office including Excel, Word, Access, Outlook etc.
• Comply with organisational policies and practices.
• Excellent communication skills with the ability to present to a broad range of people internally and externally